Identity Verification: How Offices Confirm You Are Who You Say
Identity verification is how a vital records office confirms that the person ordering a record is who they say they are. The method depends on how you order and on the state.
What vital record do you need?
Choose your certificate to start your order.
Examples of methods
Texas describes three paths:
- Online: identity is verified through an online database.
- By mail: a notarized application with a photocopy of acceptable ID. The state says not to send original IDs in the mail.
- In person: original acceptable ID.
An expired ID may be accepted only alongside another non-expired ID. If you lack acceptable ID, an immediate family member with sufficient ID may be able to obtain the certificate.
New York, for death records, asks for a copy of either one valid photo ID (driver license, state nondriver photo ID, U.S. passport or U.S. military photo ID) or two documents showing your name and address, such as a utility or telephone bill or a government letter dated within the last six months.
Identity versus eligibility
Verification proves who you are. Eligibility is separate and shows you are allowed to order the record, which may need proof of relationship or a court order. Acceptable IDs are set by each state.
Frequently asked questions
Can I use an expired ID?
Texas may accept an expired ID only with another non-expired ID. Other states differ.
Why does mail ordering ask for a notary?
The notary confirms your identity on the application. Texas requires presenting original ID to the notary for mail orders.
What if I have no photo ID?
Some offices accept alternatives. New York accepts two documents with your name and address. Ask the issuing office.
Sources
US Records is a private company and is not a government agency. Government agencies issue certified records; we help you order them.
Written By
US Records TeamThe US Records Team writes and reviews guides on birth, death, marriage and divorce certificates, using state statutes, agency instructions and court records as sources.
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