Processing Time: How Long Vital Record Orders Take
Processing time is the time an office needs to prepare a vital record after it receives a complete order. It usually does not include shipping.
What vital record do you need?
Choose your certificate to start your order.
What affects it
Examples from two states show how much it varies:
| State | Method | Reported timing |
|---|---|---|
| Texas | Texas.gov online order | 20 to 25 average business days |
| Texas | Mail-in | 25 to 30 average business days |
| New York (death records) | Local health department | Most orders the same day |
| New York (death records) | VitalChek online or phone | 3 to 7 business days plus shipping |
| New York (death records) | About 8 to 10 weeks |
Texas says processing begins when it receives your application and payment, and shipping time is not included. Incomplete applications are rejected and closed, and a resubmitted application starts a new processing period. New York says its clock starts after full payment and all documents are received and notes it is currently experiencing significant delays.
Check before you order
Look at the issuing office's own page for current times, which can change. Texas lists amendments and adoptions separately, with mail-in only at 25 to 30 days.
Frequently asked questions
Does processing time include shipping?
Texas says it does not. Delivery time comes after processing.
Why was my order rejected?
Texas says incomplete applications are rejected and closed. Check ID, payment and signature requirements before sending.
Can I check the status?
Many offices provide a status form or call center. Texas provides a Check Order Status form for each ordering method.
Sources
US Records is a private company and is not a government agency. Government agencies issue certified records; we help you order them.
Written By
US Records TeamThe US Records Team writes and reviews guides on birth, death, marriage and divorce certificates, using state statutes, agency instructions and court records as sources.
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