Non-Certified Copy: How It Differs From a Certified Vital Record
A non-certified copy of a vital record, often called an informational or uncertified copy, shows what a record says but cannot be used to prove identity or for legal purposes. States use different names for these copies, so the label on the document matters.
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How states describe them
- California. The Department of Public Health issues an authorized copy, which can verify the identity of the person named, to the registrant, close family members, legal representatives and certain officials. Someone who is not eligible receives an informational copy with the same information, stamped "Informational, Not a Valid Document to Establish Identity." California notes that both types are considered certified copies, and that some information on the informational copy may be redacted.
- New Jersey. For older records, the Department of Health provides an uncertified informational copy without proof of relationship, and says it is not valid for establishing identity or legal purposes.
- Texas. A birth verification letter confirms that a record is on file along with the name, date of birth and county of birth. Texas says verification letters are not legal substitutes for certified copies.
When it is enough
A non-certified copy can work for family research or to confirm a record exists. When an agency asks for a certified copy, such as for identity or benefits, a non-certified copy generally will not do. Ask the receiving agency exactly which version it accepts.
Frequently asked questions
Is an informational copy the same as an uncertified copy?
Not always. California calls its stamped informational copy a certified copy that cannot establish identity. New Jersey describes an uncertified informational copy. Read the wording on your document.
Can I use one for a passport or benefits?
Agencies usually require a certified copy. Check with the agency, since rules vary.
Who can get a certified copy?
It depends on the state. California and Texas both limit them to certain people, such as the person named and close family members.
Sources
US Records is a private company and is not a government agency. Government agencies issue certified records; we help you order them.
Written By
US Records TeamThe US Records Team writes and reviews guides on birth, death, marriage and divorce certificates, using state statutes, agency instructions and court records as sources.
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