Family History Records: Vital Records for Genealogy
Family history records are the documents researchers use to trace ancestors, and vital records such as birth, marriage and death certificates are among the most useful. They are created and held at the state, territorial or local level rather than by the federal government.
What vital record do you need?
Choose your certificate to start your order.
Where they are held
The National Archives (NARA) says local authorities create vital records such as birth and death certificates, marriage licenses and divorce decrees, and that NARA does not hold birth, death or marriage records because they are not considered federal records. Requests go to the state, territorial or local office that created the record. Records of events overseas, in the military or in the District of Columbia are possible exceptions.
How to request them
Many state health departments offer uncertified copies for genealogy once a record is old enough. New York, for example, provides uncertified copies "for genealogy research purposes." Its standard fee covers a three-year index search, with longer searches costing more, and processing can take several months. Applying to a local registrar or clerk may be faster if you know the municipality.
Tips from the Bureau of Indian Affairs
The BIA recommends starting at home with family papers and letters, then checking courthouses, churches, schools and newspapers, then public libraries and the National Archives. It also lists deeds, wills, military and school records and census records as useful sources. Each state sets its own rules and fees for vital records.
Frequently asked questions
Does the National Archives have birth certificates?
No. NARA says birth, death and marriage records are not held by NARA.
Can I get a certified copy of an ancestor's record?
Often, but you may need to prove your relationship. Rules vary by state, so ask the office that holds the record.
Are uncertified copies good enough for research?
Usually. They are provided for genealogy, though they cannot be used to prove identity or for legal purposes.
Sources
US Records is a private company and is not a government agency. Government agencies issue certified records; we help you order them.
Written By
US Records TeamThe US Records Team writes and reviews guides on birth, death, marriage and divorce certificates, using state statutes, agency instructions and court records as sources.
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