Certified Copy: What It Means for a Vital Record
A certified copy is an official copy of a vital record, such as a birth certificate, issued by the government office that holds the record. It carries the features that mark it as genuine, and it is the version agencies usually ask for.
What vital record do you need?
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What makes a copy certified
Offices differ in the details. Missouri says its certified copies are printed on security paper with a state seal, and that photocopies or reproductions of them are void. The Illinois Department of Public Health describes its certified copies as suitable for legal purposes. A plain photocopy of a certificate that you made yourself is not a certified copy.
Certified does not always mean valid for identity
In some states there is more than one kind of certified copy. California calls both of its copy types certified, but only the authorized copy can establish the identity of the person named. The informational copy carries a legend saying it is not valid to establish identity.
When you need one
Agencies that ask for a birth certificate as proof of citizenship or age typically want a certified copy. The U.S. Department of State, for example, will not accept electronic copies of a birth certificate for a passport. Check the instructions from the agency asking for the record, since rules vary by state and by agency.
Frequently asked questions
Is a photocopy of my birth certificate a certified copy?
No. A certified copy is issued by the government office that holds the record. Missouri says copies or reproductions of its certified copies are void.
Can anyone order a certified copy?
Not always. California, for example, limits authorized copies to the person named and certain relatives or representatives. Eligibility rules vary by state.
Does certified mean the same as long form?
No. Certified describes how the office issues the copy. Long form and short form describe how much information the copy shows, and some states offer both as certified copies.
Sources
US Records is a private company and is not a government agency. Government agencies issue certified records; we help you order them.
Written By
US Records TeamThe US Records Team writes and reviews guides on birth, death, marriage and divorce certificates, using state statutes, agency instructions and court records as sources.
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